For Students Working with Video

 

Beginning in January 2019, two new policies have been put into place, which are described in the Securing Consent and FERPA Compliance for Videos of Practice and which are highlighted below. The document above reflects a revision that was made in Fall 2024 in consideration of a revised MOU between New York City Public Schools and CUNY.

Updated Video Consent Form Policy and Procedure

First, any video recording that takes place for Hunter School of Education coursework—in public or private schools, community-based settings, early care settings, etc.—must be done after parental/guardian consent is obtained by the mentor teacher.  It is up to each teacher candidate to communicate with the mentor teacher a plan that takes into consideration which students have consented and which have not.

For those teaching outside of the NYC Public Schools, you can use our Hunter College Schoo of Education permission forms.  Online consent forms are now an option in place of using paper. Use the Online Video Consent Guide to create an online form using our template, and contact us for additional assistance. Be sure you download the completed spreadsheet after you’ve collected all “signatures” and retain for 3 years in your records.

It is the responsibility of faculty and supervisors to require this and to remind teacher candidates of this responsibility, and of teacher candidates to secure these consent forms, where appropriate.  For questions about consent, please contact the Frankfort Center.

Video Recording Teaching

Please use the following guidelines and suggestions when recording your classroom:

  • Secure guardian/parental permission using the protocol above
  • Use an appropriate recording device such as a smartphone, tablet or video camera.  You may borrow equipment from the Library at the AV desk on the 3rd floor.
  • Ensure the device has enough storage and a full charge, or is plugged in to an outlet or portable charger.
  • Place the saved video file in the Hunter SOE Google Drive using these protocols.
  • If you do not have permission to show a student(s) face, try to position them out of the recording frame, or request assistance from the Frankfort Center to blur them.
  • Contact the Frankfort Center with questions or for assistance with any of the above.

Video Recording Remote Teaching

If you are planning to record a remote teaching lesson (a synchronous class held on Google Meet or Zoom), please use the following guidelines and suggestions:

  • Secure guardian/parental permission using the protocol above
  • Utilize the internal “record” feature built into your synchronous online meeting platform or screencasting tool to capture the on-screen interactions
  • Place the saved video file in the Hunter SOE Google Drive using the same protocols as for other video
  • If you do not have permission to show a student(s) face, ask them to turn off their cameras or contact the Frankfort Center for assistance in obscuring them
  • Remember that what takes place in the breakout room will not be captured in the recording

Updated Video Storage and Sharing Policy and Procedure

Second, all video records that are to be stored and shared for Hunter College School of Education coursework must only be uploaded to our secure huntersoe.org server via a single portal, which you can only access when logged into a huntersoe.org Google account.

No videos are to be stored or shared via personal Gmail accounts, OneDrive, Dropbox, Youtube, the School of Education Digication site, VAT or any other cloud server.

Please note, these updated protocols are done to ensure privacy for all the students with whom we work, a legal right protected by The Family Educational Rights and Privacy Act of 1974 (FERPA). Thank you for your careful attention to these critical policies that protect our PK-12 and adult students and our teacher candidates.

Questions and Concerns

Contact

Visit

  • The Frankfort Center: E613 (6th floor of the main library in the Bobbie and Lew Frankfort Education Library area)
  • Office hours: 10 am to 7 pm Monday through Wednesday, 10 am to 5 pm Thursdays and Fridays