Policies and Forms
For polices and forms not listed below or addressed in the Hunter College academic catalog, please contact soe.oasa@hunter.cuny.edu.
If you are experiencing an emergency that will impact your academics please reach out to your faculty and administrative advisor for support. Locate your advisors through the Advisors Page. You may also review support resources on the Student Support Page.
Admission Conditions
To review all polices and procedures related to Admission Conditions, including the Admission Conditions Completion Form, please visit the Admissions Conditions Page.
School of Education Academic Dismissal and Probation
Students must meet the academic progress standards as stated in the Hunter College catalog for their program. To review these standards, please review your program’s page in the catalog for the year in which you started. You may also obtain the catalog link by visiting your program page (Undergraduate or Graduate) on the School of Education website.
All students who are either placed on probation or receive an academic dismissal will be notified by the School of Education to their myHunter email account. Students may appeal an academic dismissal and the appeal steps will be included in the email. For questions on the probation or academic dismissal process for the School of Education, please contact the Office of Academic & Student affairs at soe.oasa@hunter.cuny.edu.
For policies on dismissal from fieldwork courses, please review the School of Education Fieldwork Policy Page.
Changing Personal Information (Name, Gender, Address)
In order for Hunter College to maintain accurate records, and for you to receive important and timely information from us, it is imperative that your name and address are correct in our system. This page includes information to:
- Change Your Primary (Legal) Name
- Add/Update a Preferred Name
- Change Your Email, NetID, & OneCard
- Change Your Permanent Address
- Add/Update a Mailing Address
- Change Your Gender Identity
- Get Help
Please visit the Hunter College Changing Your Personal Information page for forms and directions.
Course Conflict Override Form
If a course is in conflict with another course on your record, complete and submit the Course Conflict Override Form and obtain your instructors’ approvals. Email approval from the instructor’s hunter email address will satisfy the requirement.
You will register for one course and the second course, if approved, will be manually added to your record by the Registrar. You are still responsible for paying for the second course once added to your record. Failure to do so may result in the course being dropped from your record.
Please complete and upload the required form to the School of Education form uploader.
Course Conflict Override Form
Undergraduate Course Equivalency
Undergraduate students who would like to use coursework taken at another institution towards their education major should complete the Course Equivalency form, have it reviewed by their Faculty Advisor and then upload the form to the School of Education form uploader. We will support you with routing the form for additional required approvals.
Dean’s Request Form
To resolve registration issues after the registration appeal period has ended, submit the School of Education Dean’s Request. Please note, a request requires extenuating circumstances. Students are not approved if two or more classes have been missed.
To appeal a registration or financial issue, please use the Dean’s Request form. Please note, a course refund request requires extenuating circumstances. 100% refunds are only considered for students who have never attended a course. Fees are non-refundable. The review adheres to the colleges published deadlines for add/drop and refunds. Students are only permitted one request during the time in their program.
E-Permit
First, connect with your Faculty Advisor to determine whether the course must be taken at Hunter College or if it can be taken elsewhere. If it is confirmed that your course can be taken elsewhere and if an equivalent course is offered at another CUNY institution, file for an e-permit in CUNYfirst. More information on the e-permit process can be found on the Registrar’s e-permit page. If the course is offered at an institution outside of CUNY, you will be required to submit a paper e-permit through the Registrar’s Office. Please email epermit@hunter.cuny.edu for a paper e-permit.
School of Education Fieldwork Policies
To review the full list of School of Education fieldwork policies which include fieldwork placement, attendance, dismissals and appeals, please visit the School of Education Fieldwork Policies Page.
School of Education Fingerprinting Policy
To review the School of Education Fingerprinting Policy, please visit the Fingerprinting Page.
Graduate Exemption or Waiver
Exemption or waiver of a course requirement may be granted to a student who has completed an undergraduate course at another college or a graduate course taken over five years ago with the same or similar content as a Hunter College course required in your program. For courses taken at the graduate level within the last five years, see below for Transfer of Credit Request.
An exemption reduces the number of credits you need to take in your program. A waiver requires you to take an approved elective course of at least the same number of credits at Hunter to replace the waived course.
Only matriculated students may be granted exemptions or waivers. All programs do not offer exemptions and waivers while others have limits on the number of credits from which students may be exempted or waived. Not all departments approve the use of undergraduate courses for use in exemptions and waivers.
For best results, download the Exemption/Waiver Form and then complete it. Submit the form with all required documentation to your faculty advisor then upload it to the School of Education form uploader.
Grade Appeal
Grading Glossary and Guidelines
CUNY’s grading glossary and guidelines for undergraduate and graduate programs.
Graduate Time Extension
All matriculated graduate students who have exceeded the five year time limit allowed for the completion of their degree, are required to file an application for time extension. Requests to extend courses that are 7 -10 years old must be accompanied by a statement affirming that the content knowledge gained in the courses has been utilized via continued study or through professional experience. Requests to extend courses 10 years and over will not be approved. Please complete the form, sign digitally and upload to the School of Education form uploader. We will support with gaining any additional required signatures.
Graduation Application
Students must apply to graduate via CUNYfirst in the semester in which they intend to complete their program. For step by step instructions and deadlines, please review the Graduation and Commencement Page.
Incomplete Grade Contract
A grade of incomplete (INC) will be given only to students who are doing passing work who need to complete a paper, exam, or other project. When an incomplete is given, the contract form must be, signed by the instructor and the student, a copy given to the student, and the original filed in the department office.
For field-based courses, including student teaching and practicum, incomplete grades can be given only for papers, projects, or exams not completed. If the field experience itself will not be complete by the end of the semester, the student will be given the appropriate grade and asked to register to repeat the course.
Incompletes will not be given to students who need to repeat a course or to students who are failing a course. Students with personal or family situations that result in their not being able to complete a course and/or submit course assignments should withdraw from the class. If it is past the deadline for withdrawals, the withdrawal requires documentation of the reason and the submission of the Dean’s Request form.
Independent Study
The Independent Study Form must be submitted no later than the last day of regular registration in order to get approval for independent study. After the form is submitted, an independent study course number and code will be assigned and you will be notified about which course code to register for. You may not register without securing your advisor’s and chairperson’s signatures on this form. Once all signatures are obtained, complete and upload the required form to the School of Education form uploader.
Late Registration
To resolve registration issues after late registration (add or swap a course), submit the Dean’s Request Form.
Leave of Absence
Matriculated students are eligible for up to two semesters of leave. This form is to be used for Graduate matriculated students only who have completed at least one course in their program. This form is not an authorization for an official withdrawal of courses in progress. You must still drop any in progress courses in CUNYfirst. When you wish to resume your graduate studies, you must file a readmission application with the Admission’s Office. Please complete the form, sign digitally and upload to the School of Education form uploader.
Maintenance of Matriculation
A Graduate Degree student who is not registered for any course(s) but is completing other degree requirements for graduation must complete the registration procedure by registering to maintain matriculation (for maintenance fee). A student must be on file for the semester in which they are planning to graduate. If you have been out of attendance for one semester or more, you must file for readmission to Hunter College. Students may not register for other course work during the semester in which they maintain matriculation. You will be prompted to log in with your Net ID in order to complete the form.
Permission and Overtally Request Form
While permission is not guaranteed, you can request to register for a closed course or a course outside your program by completing the Departmental Permission Form most relevant to the course.
Only submit a Department Permission Request Form if the course you are requesting does not list any additional registration restrictions in the class notes section in CUNYfirst.
Permission requests are reviewed on a weekly basis by the department office. Students will be notified by email concerning their request.
Department Permission Request Forms
- Department Permission Request Form for ADSUP, BILED, CEDCF, CEDC, DANED, MUSED, ECC, EDESL, EDLIT, HED, LING, SEDC and QSTA courses
- Department Permission Request Form for SEDF, CEDF, ECF, COCO, COUNR, COUNM, COUNS and EDPS courses
- Department Permission Request Form for SPED, SPEDE, and EDABA courses
School of Education Policy on Professionalism
The policy on professionalism can be reviewed on the Policy on Professionalism Page.
Program Withdrawal
Students wishing to withdraw from their program must contact their School of Education faculty advisor, drop all courses in CUNYfirst and complete the program withdrawal form.
Release of Records to Third Party
Pursuant to the Family Educational Rights and Privacy Act (FERPA), Hunter College does not release personally identifiable education records without the written permission of the student whose education records are involved. This includes to spouses, family and friends. If you wish to have your education information released, please complete the following form.
Depending on your circumstance submit to OneStop or the Hunter College School of Education Office of Academic and Student Affairs at soeoasa@hunter.cuny.edu.
Transcript Requests
Graduate Transfer of Credit
A transfer of credit request may be granted to a matriculated student who has completed a course at another college. The course must be at the graduate level, no more than five years old, and with the same or similar content as a Hunter College course required in your program. All programs have limits on the number of credits that may be transferred.
For courses taken at the undergraduate level or graduate courses taken over five years ago, see Course Exemption/Waiver.
Please complete the Transfer of Credit Request Form, sign digitally, pdf and attach all required documents. Then send it to your faculty advisor for review. Once you obtain your faculty advisor’s signature upload the required form to the School of Education form uploader. We will support you with routing the form for additional required signatures.
School of Education Video Consent Policy
To review the School of Education Video Consent Policy, please visit the For Students Working with Video Page.